Data Security Services
Protect Data Across Microsoft 365, Copilot, and AI
Protect Your Data Wherever It Lives, Moves, or Is Used
As Microsoft 365, Microsoft 365 Copilot, and AI adoption grows, sensitive data can become harder to see, classify, and protect.
ProArch’s Data Security Services help you define the right strategy, implement Microsoft Purview controls, and mature governance over time.
Data Security Services Built on Microsoft Purview
ProArch builds data security programs that mature over time, from defining the right governance model to implementing core Purview controls and extending protection where risk is highest.
Lay the Groundwork for a Successful Microsoft Purview Program
This engagement is designed to establish essential governance, classification, & retention frameworks. These foundational elements are critical for the successful deployment and adoption of Microsoft Purview
Duration: 1 Month
Outcomes You Achieve
- Accelerate your data security program
- Compliance obligations with your business goals
- A practical, enforceable data classification model
- Retention policies that balance risk, cost, and operational needs
- Map Microsoft Purview capabilities to your specific requirements
- Purview implementation with confidence, clarity and buy-in
What’s Included:
Protect Sensitive Data Across Microsoft 365 and AI Workloads
This engagement implements Microsoft Purview across Microsoft 365 and AI workloads building on existing governance—or following a formal policy foundation.
Duration: 3 Months
Outcomes You Achieve
- Enforced data classification and protection across Microsoft 365
- Automated data labeling to reduce user burden and human error
- Consistent data retention and lifecycle controls
- Reduced risk of sensitive data exposure through targeted DLP
- Improved visibility and control over data used by AI workloads
- A measurable, operational data security baseline
What’s Included:
Apply Deeper, More Targeted Data Security Controls with Microsoft Purview
With Purview in place, this engagement goes deeper – to reduce insider risk, limit inappropriate access, protect AI-driven data usage, and safeguard your most sensitive information. You choose three advanced capabilities based on where your risk is highest.
Duration: 4 Months
Outcomes You Achieve
- Reduced insider and privilege-based risk
- Data labeling to reduce user burden and human error
- Control over data access across roles and departments
- Visibility into sensitive data location and usage
- Governance for AI-driven data access
- Protection for your most critical files and records
- Data retention and lifecycle controls
- Reduced risk of sensitive data exposure through targeted DLP
What’s Included:
Select three advanced capabilities based on business and compliance priorities:
We help you protect sensitive data without slowing the business down.
Enforce data classification and protection across your data estate
Reduce risk of sensitive data exposure through targeted DLP policies
Improve visibility into sensitive data location, access, and usage
Clear, enforceable retention policies aligned to legal and compliance needs
Reduced insider and privilege based risk
Stronger governance for AI-driven data access and Copilot usage
Microsoft at the
Core of Data Security
ProArch is a Microsoft partner with deep expertise in Microsoft Purview and the broader Microsoft security ecosystem. Our data protection solutions are built around:
- Microsoft Purview
- Microsoft Purview Information Protection
- Microsoft Purview Data Loss Prevention
- Microsoft Purview Insider Risk Management
- Microsoft Purview Data Security Posture Management for AI
Start with a Microsoft‑Funded Data Security Workshop
A Microsoft-funded Data Security Workshop helps your team understand where sensitive data lives, how it’s being accessed, and where exposure may exist across Microsoft 365.
You’ll get practical visibility into your current data security posture, prioritized risks, and clear next steps for strengthening protection with Microsoft Purview.
Explore the Microsoft-Funded Data Security WorkshopHelpful Insights
Related Services
Data Security FAQs
How can I prevent sensitive data from leaking through Microsoft 365 tools like Teams, SharePoint, or Copilot?
Sensitive data leakage is prevented by applying Purview DLP and labeling policies consistently across Microsoft 365 and AI tools.
ProArch configures Microsoft Purview controls across email, SharePoint, OneDrive, Teams, and Copilot to enforce protection based on data type, context, and user behavior.
This approach avoids blanket restrictions while ensuring sensitive data cannot be shared externally, accessed improperly, or surfaced by AI without the right protections.
How does Microsoft Purview help secure AI tools like Microsoft Copilot?
Microsoft Purview secures AI by enforcing data classification, access, and DLP controls when data is used in Copilot prompts and responses.
AI tools can only be trusted if their data access is governed. Purview ensures AI interactions respect existing permissions, sensitivity labels, and protection policies.
What is Microsoft Purview, and how does it protect sensitive data?
Microsoft Purview is Microsoft’s unified platform for discovering, classifying, and protecting sensitive data across Microsoft 365, Azure, and AI experiences like Copilot.
ProArch implements Purview by establishing governance and data foundations first, then configuring labeling, DLP, Insider Risk Management, and DSPM for AI so protections are enforced in day today work, not just documented.
How long does it take to implement data security with Microsoft Purview?
There is no one‑size‑fits‑all timeline. At ProArch, we don’t treat Microsoft Purview as a switch you turn on. We start by understanding where sensitive data lives, how it’s shared, and how AI and Copilot are used.
Based on that, we implement controls in phases starting with visibility and guardrails, then scaling enforcement without disrupting collaboration.
Will Microsoft Purview slow down employees or block collaboration?
No. When implemented correctly, Microsoft Purview protects sensitive data without interrupting everyday work.
ProArch focuses on targeted, risk-based controls rather than broad restrictions, allowing employees to collaborate normally in Teams, SharePoint, and Copilot while sensitive data is automatically protected in the background.
Do we need Microsoft E5 to use Microsoft Purview for data security?
No. Core Microsoft Purview data security capabilities are available with Microsoft 365 E3 and E5 plans. Some advanced features, such as Insider Risk Management and AI-focused protections, require E5.
ProArch helps you make the most of your existing licenses and recommends upgrades only where they deliver clear business value.
Do you offer an initial data security assessment or audit?
Yes. ProArch begins most engagements with a data security assessment as part of the Foundation phase.
This assessment evaluates current data exposure, governance gaps, and compliance risk, then maps Microsoft Purview capabilities to business priorities.
Organizations receive a clear, phased roadmap they can act on immediately, whether or not they proceed to full enforcement.
Is Microsoft funding available for data security initiatives?
If eligible, Microsoft funding is available through the Data Security Envisioning Workshop.
ProArch delivers a Microsoft funded Data Security Envisioning Workshop that uses Microsoft Purview to identify data security and compliance risks and provide a clear, prioritized roadmap.
Eligibility depends on licensing and scope, and ProArch helps determine qualification during planning. Learn more here.
What types of sensitive data can Microsoft Purview detect and classify?
Microsoft Purview can automatically identify regulated, personal, financial, and business critical data.
This includes PII, financial information, credentials, healthcare data (PHI), contracts, intellectual property, employee data, and custom industry specific data types.
ProArch customizes classification models to reflect real regulatory and operational needs rather than relying solely on default templates.
What’s the difference between data governance and data security?
Data governance defines the rules; data security enforces them.
Governance determines what data exists, who owns it, how long it is retained, and how it may be used. Data security applies technical controls classification, encryption, access restrictions, and DLP to enforce those decisions.
ProArch delivers both ensuring data protection is intentional, defensible, and consistently enforced across Microsoft 365 and AI workloads.
Why should data governance be established before implementing data security controls?
Security controls fail when they are turned on without business alignment.
ProArch’s data governance services ensure data policies are approved, understood, and defensible before technical enforcement begins. This reduces user friction, improves adoption, and results in more sustainable security outcomes.
Is Microsoft Purview data security too complex or expensive for my organization?
No. Microsoft Purview is designed to scale with your organization. ProArch helps reduce complexity by using the Microsoft security capabilities you already have and rolling out controls in phases.
This approach avoids tool sprawl, limits unnecessary cost, and delivers measurable risk reduction without enterprise‑level overhead.
What is data security, and why does it matter for my organization?
Data security is the practice of identifying sensitive data and enforcing controls to prevent unauthorized access, oversharing, or misuse. It matters because data now lives across Microsoft 365, collaboration tools, and AI like Copilot.
ProArch helps organizations turn data security into enforceable, business‑aligned controls using Microsoft Purview protecting sensitive information without slowing collaboration.
