Microsoft 365 Copilot Readiness Check

Bring Together AI & Microsoft 365 With Confidence

ProArch's Microsoft 365 Copilot Readiness Check handles the prep work needed to leverage AI in the Microsoft 365 apps you rely on every day– Outlook, Teams, Excel, Word, and PowerPoint.

In under 6 weeks, you will understand the user groups that benefit most from Microsoft 365 Copilot, have a roadmap for deployment, and a Microsoft 365 environment primed and ready for Copilot.

Microsoft 365 Copilot Readiness Check

This one-month engagement identifies the high-value opportunities for Copilot integration and then outlines what it takes to achieve them.

1. Planning

Set the Copilot Vision: Determine the high-value use cases for Microsoft 365 Copilot and the risks and requirements that need to be addressed up front.

Create the Plan: A cost-benefit analysis is done and a plan for deployment and implementation is developed.

2. Analysis

Data Estate: Data must be organized in Microsoft 365 for Copilot. Microsoft 365 data is analyzed to identify, label, manage, and secure for compliance.

Microsoft 365: We go under the hood of the Microsoft 365 environment to reveal any security gaps and configuration issues.

3. Implementation

Deploy Copilot: Licensing acquisition, user provisioning, data governance, security configuration, and customization are done.

User Adoption: A comprehensive training program that educates users on the effective use of Microsoft 365 Copilot.

1. Set the Copilot Vision

First, your stakeholders and our team dissect the organization’s challenges and goals to surface high-value use cases for Microsoft 365 Copilot. Plus, discuss the risks and requirements that need to be addressed before implementation.

2. Build the Copilot Plan

Then, based on the Copilot vision and potential risks, we conduct a cost-benefit analysis and then create a Microsoft 365 Copilot deployment and implementation plan.

3. Analyze Data Estate

Next, data must be organized and structured across the Microsoft 365 environment to inform Copilot. Based on the use cases, Microsoft 365 data is analyzed to accurately identify, label, manage, and secure according to compliance requirements.

4. Analyze Infrastructure

Finally, we go under the hood of the Microsoft 365 environment to reveal any security gaps and configuration issues that could impact Copilot deployment.

5. Analyze Data Estate

4. Analyze Infrastructure

Finally, we go under the hood of the Microsoft 365 environment to reveal any security gaps and configuration issues that could impact Copilot deployment.

Be Prepared to Reap the Benefits of Microsoft 365 Copilot in 4 Weeks

Have a clear vision for Copilot use cases that align with business goals

Ensure Microsoft 365 security, compliance, and governance policies are in place

Fine tune the Microsoft 365 environment: configuration, backups, and licensing

Define upskilling required to realize the full potential of Microsoft 365 Copilot

FAQs: Microsoft 365 Copilot Readiness Check

Why prepare for Microsoft 365 Copilot when I can start using it now?

Achieving the levels of unmatched productivity that Microsoft 365 Copilot promises requires careful coordination between business units, a structured approach to information management, and sound security policies.

Does Microsoft 365 Copilot work ‘out of the box’?

Does Copilot function upon deployment? Yes. Will it work the way you want it to? Probably not.

How your data is classified and stored plays a big role. For example, when you do a query Copilot is going to search all the documents accessible to you. The problem for a lot of organizations is information is shared at will, not classified correctly, or stored in the wrong place. So, Copilot may come back with information that doesn’t belong to you. In addition to sound information management, Microsoft 365 Copilot requires technical configuration and security and governance policies before users can be licensed and use it.

What is the cost of ProArch’s Microsoft 365 Copilot Readiness Assessment?

Depending on your environment and use case, the Microsoft 365 Copilot Readiness Check starts around $15,000.

This does not include the cost of Copilot for Microsoft 365, which is $30 per user per month with an annual commitment and up-front payment ($360 per user). While this may seem like a high cost, the value of your own personal AI is priceless. It is estimated that AI can have a 30%-80% positive impact on performance.

What is the timeline of the Microsoft 365 Copilot Readiness Check?

Depending on your requirements and Cloud adoption, the engagement will take 4-6 calendar weeks.

FAQs: Microsoft 365 Copilot

What is Microsoft 365 Copilot?

Microsoft 365 Copilot is an AI-powered tool that integrates into Microsoft 365 apps and is engineered to streamline productivity, stimulate creativity, and enhance organizational skills.

When will Microsoft 365 Copilot be released?

As of January 16, 2024, Microsoft 365 Copilot is generally available to businesses of all sizes.

What does Microsoft 365 Copilot cost?

Copilot for Microsoft 365 pricing is $360 per user per year. Unlike other Microsoft licensing, Copilot for Microsoft 365 requires an annual commitment and up-front payment.

While this may seem like a high cost, the value of your own personal AI can’t be bought. Microsoft Copilot (formerly Bing Chat Enterprise) is included at no additional cost.

Do all users need a Microsoft 365 Copilot license?

Only users with business needs should be licensed for Microsoft 365 Copilot. Microsoft Copilot (formerly Bing Chat Enterprise) will be available to all users if allowed by policy. Work with a top Microsoft partner like ProArch to figure out what user groups should use Copilot.

What is the difference between Windows Copilot and Microsoft 365 Copilot?

Windows Copilot, which brings Microsoft's AI expertise to the core of Windows 11, adds a chatbot for the general operating system. In contrast, Microsoft 365 Copilot, which brings AI assistance to Microsoft Word, Excel, PowerPoint, Teams, and beyond and can expose the information in your corporate chats, emails, and office documents.

What are the licensing requirements for Copilot for Microsoft 365?

Microsoft 365 Copilot is available as an add-on to the following SKUs:

Microsoft 365 E3 & E5
Microsoft 365 Business Standard
Microsoft 365 Business Premium
Office 365 E3 & E5

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